Staff use of PCounter for Printing and Copying

Accommodation

Services

PA Building

S1-PQ001

Registry

Using a Smart Card Reader

The SmartCard Reader looks like the illustration to the right.

When you have sent a file to be printed on one of the MFDs, only you can release the print by using your smartcard. This is a useful security feature to ensure someone else does not collect your prints by mistake.

To begin photocopying or printing

The Display area will show:

1=Copy, 2=Print

Press 1 to copy or 2 to print.

Scan your University Card at the bottom of reader, over the area highlighted in the illustration to the right. This area may be marked in blue with the wording Present Card Here.

Note:If you have not pressed 1 or 2 after 2 minutes, the card reader will time out, so you will have to scan again.

Photocopying

• Press 1 for copying
• Scan your card
• Photocopy your items
• When you have finished, press the (red) finish button.

Printing

• Send your file to the printer as normal selecting the MFDs' Pull Queue name.
• Go to any of the MFDs in your location
• Press 2 for print
• Scan your card
• Use the arrow keys to scroll through your print jobs to the one you want to print
• Press the (green) enter/yes button to select your print job
• Press 1 to print the selected file(s)

Notes:

• You can send more than one file to the MFDs at a time
• The default is to print double-sided in black and white - see instructions below to print in colour.
• The file stays in the MFD pull queue for up to 60 minutes, waiting for you to ‘release’ it by scanning your card.

Colour Printing

By default, the MFDs are all set up to print in black and white. You need to select the colour printing option from within the application you are using if you wish to print in colour.

From Office Applications

Select File > Print > choose the MFD Pull Queue then Printer Properties.

On the Setup tab, select the color option from the drop-down menu under the Color/Black & White field.

Note: These instructions are for XP/Office 2010 users and may differ if you are using a different package.

Printing all files sent to the MFDs

If you have sent more than one print job to the MFD’s and you wish to release them all at once do the following:

• Press 2 for print.
• Scan your card.
• Press the blue ‘Function’ button
• Press the green ‘enter/yes’ button.

To Delete a file from the MFD pull queue

• Press 2 for print.
• Scan your card.
• Press the green ‘enter/yes’ button to select the file.
• Press 2 to delete it.

Pull Queues

'Pull Queues' enable you to send a job to print as you normally would from your PC. However, rather than only being able to collect the prints from the printer you sent the job to, you can now use any MFD associated with the Pull Queue to print your work. So if the Pull Queue covers a whole building or campus, you can go to any MFD in the area covered to print your work, e.g. you could collect your work on the MFD in the same location as a meeting you're attending.

Pull Queues vary in size; sometimes they encompass an entire campus, other times, only one building. To find out which pull queue cover which area, please see the table above.

Problems?

Problems with your smartcard? e.g. The reader will not read/validate your card.

Please ring the IT Service Desk on Extension 2000

If you encounter any of the following problems, please contact one of the key operatives listed by each MFD who have had training on supporting the MFDs.

• How to use the MFD
• The paper/toner runs out
• You get a paper jam.