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• How do I Scan?
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  • FAQs
• Printing/Copying for Research Students

Follow these steps to scan a document to email as a PDF attachment

1. On the MFD Press the Scanning button  (bottom button) to start scanning.

2. Choose the option to Copy on the card reader.

3. Scan your University Card on the reader attached to the MFD.

4. Load the document(s) you wish to scan into the top hopper. Use the touch screen on the MFD to select your scanning options.

5. If you have set up a pre-defined email address, select the name of the email address you wish to send the scan to and press the big green button to scan and send the scanned document(s).

6. Press the [#] key after pressing the green button to complete the scan.

7. If you don’t have an address set up press [Manual Input]/[Manual Entry] , enter the email address  and click on [OK].

8. Your scanned documents will be sent to the inbox selected, From: MFD@wlv.ac.uk. (The name of the scan will be the date and job number.PDF).

9.  When you've finished scanning, press the red finish button on the reader.

Tip - If you want to set up a list of email address you would regularly use, refer to how to set up an address book.

Need to scan Colour Images/Photos?

For MFD models ISC4045, ISC2025 & ISC3535 use the following instructions:

The Scanning facility is setup to scan documents in Black/White text as the default at a resolution of 200 dpi. If you wish to scan for example colour photos follow these steps:

1. Repeat Steps 1-4 from the above list.

2. Press the [Scan Settings] button.

3. To the side of the Full Colour Options list click on the [Text/Photo] button and press [OK].

4. Repeat steps 4-8 from the above list to scan colour photos/images.

For MFD model MP C5501 and newer use the following instructions:

1. Repeat Steps 1-4 from the list at the top of the page

2. Press the [Scan Settings] button.

3. Select the [Original Type] tab and select either [Full Colour: Text/Photo] or [Full colour: Glossy Photo] button and press [OK].

4. Repeat steps 4-8 from the list at the top of the page to scan colour photos/images.

Tip - If you are scanning non standard sized documents such as Passports don't use the hopper place the original on the glass. You will be prompted to add additional pages or press the [#] button to complete and send the scanned document.

The scanning facility has been setup on staff MFDs at the following locations:

Notes about the Scanning facility

The basic scanning functionality is a temporary solution with limited controls over what is scanned and where this is sent.  The scanning facility will enable a document to be scanned  and sent via a PDF attached to a member of staff’s Inbox. The email address for the scanned document must be entered manually initially. As there will be no control over the number or size of documents sent, users will need to ensure that they manage their email folders so that they don’t exceed their email quotas. All the usual University IT policies will apply, as will the policies in respect of copyright. These may be found at the following web address  http://www.wlv.ac.uk/Default.aspx?page=6932.

If the event of unforeseen difficulties, such as technical issues or misuse, IT Services reserves the right to withdraw this scanning functionality.